Here’s a list of 4 beautiful tools I work with everyday within a virtual team.
My team’s work involves: building new web apps, and offering services like hosting, and web templates. All staff work on different timezones.
If this sounds like something you do, these tools (if you aren’t using them already) are extremely helpful, if not critical, to creating that necessary office environment on the internet!
We were definetely struggling before we found these tools so I know sharing this will make someone’s day!
Documents and Spreadsheets
Google Docs

At the core of every business requires documenting, writing and collaborating! This is your one stop shop for word- document-like capabilities including spreadsheets.Yes, spreadsheets - excel-like! You can import xls and csv files..the whole works. Googledocs offers live sharing with revision control and version awareness! You can give access to anyone with a google account and limit access to different settings such as read-only. The best part about these docs is, you can edit them with someone across the world DYNAMICALLY -as in Live baby! That means as your co-worker is typing you can see the words appear as if by magic. Coupled with having them on mic/speakers and you have yourself the equivalent of you and coworkers huddled around a desktop, working on an article or glossing over your financials.
Which brings me to the next must have for a virtual office –
Communication
Skype
We all love skype, if not for personal reasons, such as keeping in touch with family and friends over seas, it’s the best thing that has happened to our team. Not only is it free, it also gives us the capabilities of conferencing! And that’s with any phone or lan line or other skype user! This comes especially handy when making a call you want all your people in on - such as a phone conference with your business adviser, or your server admin. Conferencing is usually not an option in a regular office with a little phone on “speaker mode” - But with skype, the sound quality is top top notch! And of course, if you really need the visual element of working face to face, Skype has cam abilities. Skype is also good for it’s file transfer and chat functions. Sometimes it beats msn messenger over the bean in that department.
So those two free services cover the basics of virtual office and collaboration-
Project Management
Basecamp

We used to use activecollab when it was free, but we moved to basecamp awhile back and haven’t looked back since.
This pretty much takes care of all your project management needs, delegating tasks, to-dos, announcements, your bulletin that sits in the office wall, plus memos, and all those little bits of papers that circulate the room…and a great tool for general chit chat or direct feedback with the commenting abilities. This service isn’t free but it’s hella worthit!
Tracking the Time
Live Timer

This is the all important part of running a business - tracking the time and hours your people spend working - including yourself!
This tool is like a secret weapon, before this, it was makeshift spreadsheet timelogs that had to be manually inputted. NOW it’s click the start button, then click the stop button..and never having to look at the clock or calculator. It works for multiple timezones, reports in multiple timezones and is constantly being updated by its developers. If you’re part of HR, you’ll LOVE this one, it makes pay day so much more enjoyable.
And with that..I wish you and your team the very best.
If you have a web application you use and recommend let me know in the comments below!
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